Viewing the Audio/Video List for your Group

All of the below tasks will be performed from the Audio/Video List. To get there:

1. From the Admin Console, choose Files & Media > Media.
2. Choose your group from the list.

Adding a New Series

Creating a new series container is simple. Follow these steps:

1. From the Audio/Video List (see above), click the "Add a New Series" button.
2. Complete the following fields as necessary:
   • Series Title: Specify the name for your series. This title will appear on your archives screen, as well as in the Media Player (beneath the program title).
   • Series Graphic (Standard/Small/Media Player): Use these fields to specify JPG image for your series. Consult your Web designer for exact specifications on style and usage for these images.
   • Description: Enter a description of your series here. The description will appear on the media archive page. This field can accept plain text or HTML markup.
   • Featured: On some SiteOrganic Websites, it is possible to "feature" or highlight a specific series on your Website. If your site has this option, then use this field to indicate whether your new series should appear as a featured series.
   • Source: On some SiteOrganic Websites, your media archive includes the ability to show a source for each series. You may fill in whatever text you would like in this field.
   • Published: On some SiteOrganic Websites, your media archive includes the ability to show a publish date for each series. Note: this date may also affect the order in which a series is sorted on the Website and/or home page.
3. Click "Save" to apply your settings and create the new series.

Adding a New Program

Programs may be added as individual, standalone programs; or they can be added as part of a series. IMPORTANT: Before you add a program to your Website, be sure that you have Uploaded the actual audio/video/image file(s). Please view the list of acceptable Audio/Video File Formats.

If you are adding an individual program:

1. From the Audio/Video list (see above), click the "Add an Individual Program" or "View Individual Programs" link at the top of the screen.

If you are adding a program as part of a series:

1. From the Audio/Video list (see above), locate the name of the series that will contain your new program.
2. Click the "View Programs" link next to the series.
3. On the Programs list, click the "Add a New Program" button.

Once you reach the "Add a Program" screen, complete the following fields as needed:

• Title: Enter the name of your program. This will appear in the media archives list, and will also appear in the Media Player.
• Media Type: Select Audio, or Video, or Stills. NOTE: Media type availability varies by SiteOrganic plan level.
• Speaker: Choose the name of the speaker/performer from the list. If the person doesn't automatically appear in this list, then choose "Other" and complete the name/title fields. NOTE: To make a person's name automatically appear in the list of available speakers, have your Administrator add a User Account for the person, then give the person the Teacher Attribute.
• Images (High/Medium/Low): Specify images to appear for this program. Depending on the design of your site, these images may appear on the media archives screen, the media player, or in other locations. Consult your SiteOrganic project manager for details on which image fields you should use. You probably don't need to use all three fields, in most cases.
• Files (High/Medium/Low): Specify the audio/video/image files that contain the content. These files should have already been Uploaded to the site. Depending on the design of your site, these files may be used in the media player, or in a client downloads area. Consult your SiteOrganic project manager for details on which file fields you should use. You probably don't need to use all three fields, in most cases.
• Duration: This field is important if you plan to publish your program to a Podcast. Many feed readers, such as iTunes, will use this field to compute the duration of your program rather than inspecting the MP3 file itself. We recommend using the following format: HH:MM:SS.
• Program Date: Enter the date that the program was created/recorded.
• Show date on Media Player? If you would like the date to appear on the Media Player, choose Yes.
• Air Date: Some SiteOrganic sites offer the option to organize programs by air date (separately from program date).
• Part Number: If this program is part of a multipart series or album, choose the part number here.
• Featured: On some SiteOrganic Websites, clients have the ability to defined a list of featured programs. This might also occupy a sidebar list on various pages across the Website. To add your program to the list of featured programs, check this box. NOTE: for sites without a need for featured programs, this option can be skipped.
• Scripture: If desired, enter a scripture verse here. The scripture verse can be formatted with standard chapter/verse notation. If entered, the scripture verse will be shown as a link in the Media Player. This will take the user to Bible Gateway, where they can view/print the full passage:

Example: Jeremiah 29:1-12

• Description: Enter a description of the program here. This will appear in the search results of your Website, if someone finds this program via keyword search.
• Search Keywords: Enter one or more keywords here to describe this program. You may enter topics, the title, the speaker/performer's name, etc. If you enter keywords for your program, then visitors to your Website will be able to find it from any page of the Website by performing a keyword search. If you would prefer not to let visitors find this program, then leave the Search Keywords field blank. NOTE: if you plan to publish this program to your podcast, then we strongly recommend adding keywords. They will be used by feed readers such as iTunes Music Store.
• Custom: This field can accommodate any combination of text or HTML. Most sites will not show this field, but if your site includes a special area for detailed program information (e.g. shot list, store links, etc.), this is the field where you can control that information.
• Links: If you would like to display one or more web links in the Media Player, add them here. The Title is the text that will actually show on the screen. The Link/URL is the target address for the link. To link to a page on your own Website, you can use the "Choose" option to pick the page visually. Otherwise, type or paste the address to a link outside your Website. The link must begin with "http://".
• Attachments: You may add as many file attachments to your program as you would like. NOTE: You may be limited to a certain number of attachments based on screen space in your media player, however. This is commonly used for items such as:
  • Notes from a presentation
  • PDF handouts (notes, transcripts, press release, etc.)
  • PowerPoint slides
  • Additional documentation

To add attachments, specify the Title (text to show on the screen) and the actual file to be used as the attachment. NOTE: The file must be Uploaded to the server before you can use it as an attachment.

Placing a full list of your media archives on a Web Page

On the Audio/Video List page (see above), you will notice a line of instructions saying: "To place the media archive on a page, use the following tag:". Copy the exact tag that is shown after the colon (including the open/close brackets). It will resemble the following:

Now that you have captured the tag, you may add it to the body section of any Web page (using the Page Editor). Paste the tag into the body section of your page. When you preview the page in a browser, the tag will be replaced with a dynamic list of your media programs. As you create new programs and series (see above), they will automatically appear in this archives tag.

Create a Link to a Specific Program

If you prefer to link directly to a program, you may do so. This method requires a slight amount of work with HTML code—but don't worry, it's easy.

1. From the Audio/Video list page (see above), find the series that contains your target program. Click the "View Programs" link next to that series (or click the View Individual Programs if it's not part of a series).
2. You will see a list of programs. Find the one you want, and look across to the URL column. You will need to copy the entire contents of that HTML tag (including the open/close brackets). It will resemble the following:

Listen Now

3. Now that you have captured the full HTML tag, you may add it to any of your Web pages. To do so, go to the Page Editor and click the View Source button on the toolbar (or right-click on your page and choose "View Source"). Paste the tag (from step 2 above) into the code of your page. You may now switch back to "View as WYSIWYG" mode, where you will see your new link. You can move this link anywhere else on your page, just like standard text.